When you are performing tasks in the Requirements Management and Communication knowledge area, there are two techniques you should use to make sure that your requirements are formally approved and that the approval is duly noted. Let’s look at those two techniques that may be used as part of the managing solution scope and requirements task in greater detail.
A baseline is a snapshot of the status and state of a project deliverable, such as a requirements document, at a specific point in time. Baselined requirements are considered to be the basis for your future project work. Once you have a baseline state for the project requirements, future changes to those requirements can be formally recorded and tracked. Any changes to the baselined requirements must go through a formal change control process versus just being added in. The specifics about the change control process relative to project requirements can be found in the requirements management plan for the project.
Baselining requires the business analyst and the team to follow the project or the organization’s change control process when making any changes to the requirements. Maintaining the baselined requirements assigns you the responsibility to maintain a description of the requirements change, the name of the person making the change and the documented reason why the change was made.
Requirements signoff represents formal agreement from the stakeholders that the content and presentation of the requirements was accurate and complete. Most organizations require formal signoff on their requirements documents. The signoff technique typically involves a face-to-face final review of either all of the requirements or a subset of the requirements with the approving stakeholders. At the end of the review, the approving stakeholders are asked to formally approve the requirements that were presented, either verbally or in writing.
Well, there you have two common techniques used to manage solution scope and requirements... holler if you have any questions.
Happy studies!
Susan
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